The Vow Exchange Chapel Terms & Conditions

 
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The Vow Exchange Chapel Terms & Conditions


This Agreement is between The Vow Exchange Chapel (located at 1701 McGee Street, Kansas City, MO 64108) and its successors and assigns (the “Venue”) and the undersigned Client (“Client”). 

PAYMENT, CANCELLATION AND REFUND POLICY
DEPOSITS & PAYMENTS:
The Client shall pay a deposit to hold a date and time at the Venue. The deposit is $200 for all two-hour bookings, $400 with an additional deposit of $800 due 3 months prior to the event date for all four hour plus bookings, The deposit shall be applied to the total cost of the booking.

The Client shall pay for their entire booking, in full, no later than midnight 14 days prior to their event date. If the Client fails to pay the full payment when due, then The Venue may cancel all or portions of its (and its vendors’) services.

CANCELLATIONS & REFUNDS:The Client may not cancel their event or package except as provided in this agreement.

The Client may cancel their event any time prior to 14 days before their event date and, upon such cancellation, the Venue shall be entitled to retain (or if not yet paid, payment of) the applicable deposit plus an amount equal to the Venue’s out of pocket expenses.

The Client may cancel their event, providing their event is 90 minutes in length or longer, any time on or after 14 days before their event date and, upon such cancellation, the Venue shall be entitled to retain (or if not yet paid, payment of) the total amount payable by the Client for the event.

If Client cancels their event as permitted in this agreement, then the Venuel (a) will refund the Client any sums which it holds in excess of the amount it is entitled to retain under this agreement and (b) may immediately make the Client’s event date and time available to other customers.

The Client may not cancel their event except as provided in this agreement.

The agreement of the Venue to host the event is subject to proven delays and/or cancellations by accidents, riots, strikes, epidemics, acts of God, or any other legitimate conditions beyond their control. If such circumstances arise, the Venue will use commercially reasonable efforts to find a replacement. If the Venue be unable to secure a replacement venue to host the event, Client shall receive a full refund.

PACKAGE AND EVENT CHANGES:
The Client may only make changes to their event booking as provided in this agreement.

Changes to event dates – The Client may request to change their event date to another available event date at any time prior to 14 days prior to their event date and the Venue will use commercially reasonable efforts to accommodate the request but is not obligated to do so. If the Client requests to change their date, all payments including non-refundable deposits shall apply to the newly selected date. All deposits and payments are not transferable to a different client for a changed date.

THE VOW EXCHANGE ALL-INCLUSIVE PACKAGE ADD-ONS
All service packages associated in this booking will be managed directly with The Vow Exchange Events and not with the Venue. The Client agrees to The Vow Exchange Events Terms & Conditions at: http://thevowexchange.com/alinclusive-service-packages/termsconditions

BOOKING MANAGER
All customizations & payments associated in this booking will be managed directly with The Vow Exchange Events and not with the Venue. The Venue will not be available for consultation for customizations included in this booking. Arrangements made directly with the Venue will be billed separately by the Venue and is not included in the booking made through The Vow Exchange Events.

VENUE SERVICES:
• Venue Address (for invitations)
1701 McGee Street Ste 800, Kansas City, MO 64108 - FRONT ENTRANCE LOCATED IN EAST ALLEY OFF 17TH STREET
• Venue Parking & Drop Off

Includes use of the parking lots at 1705 Oak Street for guests. Any guest may be dropped off at the front door of the venue.
• Venue Access
You, your guests and vendors will have access to the venue at your venue access time only. Early access to the venue is not available with out interrupting previously scheduled meetings and events. So that your guests are not asked to wait outside the venue (rain or shine), be sure to let them know NOT to arrive earlier than your access time.
• Rehearsals
Venue bookings do not include the option for rehearsals
Venue Decor
Includes a decorated venue including lighting of all candles & option to bring personal framed photos and a guest book (or similar). The use of aisle runners, loose petals, confetti, bubbles, tossables or other venue decor is not permitted.
Decorative Flowers
Decorative flower arrangements for the Venue are not permitted.
Loose Petals
Loose petals real or faux (for decor or tossing) are not permitted at the venue.
Venue Capacity & Pets
Includes seating for up to 50 guests. Standing guests (excluding those participating in the wedding ceremony) and pets are not permitted for insurance & safety purposes.
No Wifi
Network service for online streaming of video chats, skype or similar will be customer provided. The Venue does not have access to wifi and can not accommodate network service.
Items Delivery
Items provided by the customer (ie. flower arrangements, cakes, ceremony supplies, etc.) may not be delivered to the Venue and the Venue is not responsible for arrangements scheduled to be delivered to the Venue.

FOOD & BEVERAGE
• Outside Beverages
Outside beverages are allowed. Clients bringing beverages must provide disposable only cups and ice. Non-disposable glassware not permitted except for 2 glasses for a couple celebrating a wedding  (ie. non-disposable champagne glasses for guests).
Outside Food 
Outside food is permitted but is limited to one single serve item (such as a set of cupcakes, edible favors, cake pops, etc.) for 2 hour bookings. Due to limited time, items requiring serving or cutting (such as needing serve ware or cutlery) are not permitted for 2 hour bookings.

LIMITATION ON LIABILITY
EXCEPT AS OTHERWISE EXPRESSLY PROVIDED IN THIS AGREEMENT, THE VENUE HEREBY SPECIFICALLY DISCLAIMS ALL WARRANTIES, IMPLIED OR EXPRESS, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. THE VENUE SHALL NOT BE LIABLE UNDER THIS AGREEMENT FOR CONSEQUENTIAL, SPECIAL, EXEMPLARY, PUNITIVE, INDIRECT, OR INCIDENTAL DAMAGES. THE VENUE’S LIABILITY UNDER THIS AGREEMENT (SAVE IN RESPECT OF ANY LIABILITY CAUSED BY IT’S GROSS NEGLIGENCE OR WILLFUL MISCONDUCT) SHALL NOT EXCEED THE AMOUNT PAID TO IT UNDER THIS AGREEMENT.

THE VENUE SHALL NOT BE LIABLE FOR ANY ACTION OR OMISSION OF CLIENT, CLIENT’S GUESTS OR INVITEES, OR ANY THIRD-PARTY, INCLUDING WITHOUT LIMITATIONS INDEPENDENT CONTRACTORS WORKING IN OR ON THE PREMISES USED FOR CLIENT’S EVENT.

Additionally, the Client shall protect, defend, indemnify and hold the Venue and its affiliates and related parties, as well as each of such entities’ owners, directors, officers, managers, employees, and contractors, harmless, from and against any and all expenses, claims (including third party claims), actions, liabilities, losses, and damages of any kind whatsoever, resulting or arising out of all acts or omissions by the Client, its guests, and invitees, constituting fraud, willful misconduct, bad faith, or negligence. Without limiting the foregoing, this indemnification shall apply and cover all forms of damage to and/or destruction of personal and private property caused by the Client, its guests, and invitees.

MISCELLANEOUS
This Agreement sets forth the complete and entire agreement between the parties relating to the subject matter in this Agreement and supersedes all other discussions, negotiations, proposals, and agreements, whether oral or written, previously discussed or entered into, by the parties relating to the subject matter in this Agreement.

This Agreement may only be amended using a written (or digital) document signed by all of the parties.

The failure or delay by a party to exercise any right or remedy in this Agreement shall not operate as a waiver of that right or remedy. A waiver of a misrepresentation in or breach of this Agreement shall not constitute a waiver of a subsequent misrepresentation or breach. A waiver of a misrepresentation in or breach of this Agreement shall not be effective unless it is in writing and signed by the waiving party.

Each term of this Agreement shall be treated as separate and independent from the other terms in this Agreement and the unenforceability of one term shall not impair the enforceability of the other terms. If a court with competent jurisdiction declares any time period or scope in this Agreement unenforceable, then such time period and/or scope shall be adjusted to a time period and/or scope that the court deems reasonable.

This Agreement and the rights and obligations in this Agreement may not be assigned by a party without the prior written consent of the other parties, except that the Venue may assign this Agreement and its rights and obligations in this Agreement pursuant to a merger, acquisition, or other change of control.

This Agreement shall be governed by and construed in accordance with Missouri law, excluding its conflict of law principles. For any dispute arising out of or relating to this Agreement, the parties consent to jurisdiction in and the exclusive venue of the state and federal courts in Jackson County, Missouri. The parties each waive trial by jury in all actions, proceedings, and counterclaims brought by either party against the other on any matter arising out of or in any way connected or related to this Agreement.

This Agreement may be signed using electronic signatures, which shall be deemed valid and effective for all purposes with the same force and effect as if such electronic signature were ink-signed.