CAKEWALK EVENTS TERMS & CONDITIONS
Cakewalk Events, LLC Terms and Conditions
PART I - Terms and Definitions
This Agreement is between Cakewalk Events, LLC, a Missouri limited liability corporation, and its successors and assigns (“Cakewalk”) and the undersigned Client (“Client”).
The Vow Exchange, LLC (“TVX”) is an independent business entity that exclusively provides venue rentals. Cakewalk Event Packages are sold on TVX website as independent services in addition to TVX venue rentals.
The Client must purchase a Venue (“Venue”) rental with TVX (which may include The Vow Exchange Chapel Venue Rental or The Chapel on the Corner Venue Rental) prior to or at the time of purchasing a Cakewalk Event Package.
Vendors
Vendor(s) (“Vendor(s)”) may include many independent suppliers, products, services, and contract labor. This includes, Sales Managers, Wedding Planners, Day-Of Event Coordinators, Officiants, Wedding Ceremony, Bartenders, Photographers, Florists, Caterers, Bakers, and any other Cakewalk contracted service providers.
Vendor’s Responsibility
While Cakewalk will make all reasonable attempts to contract with high quality Vendors, Cakewalk is not responsible for the behavior, tardiness, schedule, appearance, products, or services provided by Vendors.
Event Package
An Event Package (“Event Package(s)”) includes all products, labor and services provided by Cakewalk and its Vendors as offered on TVX website.
Cakewalk Event Packages
Mini, Mini Deluxe, Coordinated, Coordinated Deluxe, Mini Reception, Mini Reception Deluxe, Reception and Reception Deluxe
Mini and Mini Deluxe Event Packages
Mini Packages (“Mini”) is a Non-Customized, 15 guest, 30 minute Cakewalk Ceremony.
Venue
The Client must purchase a Venue (“Venue”) rental with TVX (which may include The Vow Exchange Chapel Venue Rental or The Chapel on the Corner Venue Rental) prior to or at the time of purchasing a Cakewalk Event Package. The Client is subject to all terms and conditions of TVX. TVX is an independent business entity and is not a Vendor of Cakewalk.
Cakewalk is not responsible for any aspect of the physical Venue, including but not limited to, the Venue accessibility, temperature, lighting, decor, furniture, cleanliness, plumbing, electrical, weather-proofing, neighbors, outdoor noise, restrooms, parking lot, or wi-fi. Cakewalk assumes no responsibility or liability for any injuries, illness, theft, or damage incurred by Event attendees at the Venue.
Cakewalk does not allow Client, guest or participant decorations. Decorations pictured on TVX website or seen during a Venue tour are illustrative only are not guaranteed to be present at the Client's Event Package.
Wedding Planner
Cakewalk will provide a Wedding Planner for all Coordinated and Reception Event Packages.
Day-of Event Coordinator
Cakewalk will provide a Day-of Event Coordinator for all Coordinated and Reception Event Packages.
PART II - Payments and Booking Deposits, Payments, Cancellations, Refunds, and Event Package Changes
Deposits
Cakewalk does not require a booking deposit. Payment for Cakewalk Event Packages are due by a specified date or may be due at the time of booking an Event Package.
Payments
The Client shall pay the total price of their selected Event Package by midnight no later than 14 days prior to their event date. If the full payment is not received when due, Cakewalk reserves the right to immediately cancel the Client's entire Event Package including all Vendors included in the Client's Event Package.
The Client shall pay the full Event Package price for a Mini, a non-customized, 15 guest, 30 minute Ceremony, at the time of booking.
All payments are subject to the limitations and guidelines of TVX and are managed by the booking system used by TVX.
Cancellations and Refunds
The Client may cancel their Event Package if done by providing written notice (in the form of an email to Cakewalk to (hello@cakewalkeventskc.com) by midnight no later than 14 days prior to their event date.
If the Client cancels their Event Package, by providing written notice to Cakewalk in the form of an email to (hello@cakewalkeventskc.com), less than 14 days prior to their event date, Cakewalk shall be entitled to retain the total Event Package fee or if Client has not yet paid, the rights to the full unpaid balance due on the Client’s account.
When cancellation notice is received less than 14 days prior to their event date, Cakewalk will be entitled to retain any payments made by the Client toward their Event Package. If no payments have been made by the Client toward their Event Package, Cakewalk shall be entitled to payment by the Client of any applicable out of pocket expenses.
Per TVX terms and conditions, all booking deposits are Non-Refundable. The Client shall pay the full Event Package price for all Mini ceremonies at the time of booking. The deposit shall be applied to the total cost of the Event Package but is NOT transferable to a different Venue location.
This agreement of Cakewalk to provide the Vendor service(s) included in the Event Packages is subject to substantiated delays and/or cancellations by accidents, riots, strikes, epidemics, acts of God, or any other legitimate conditions beyond the Cakewalk’s control. If such circumstances arise, Cakewalk will use commercially reasonable efforts to find a replacement of the Vendor(s). If Cakewalk is unable to secure replacement of Vendor(s) to service the Event Package, the Client shall receive a full refund, subject to TVX terms and conditions.
Postponement and Date Changes
The Client may reschedule or postpone their Event Package date if done by providing written notice, in the form of an email to Cakewalk to (hello@cakewalkeventskc.com), by midnight no later than 14 days prior to the Client Event date.
A postponed or rescheduled Event Package must be rescheduled within 18 months of the initial booking date. Cakewalk will not guarantee the availability of the original Event Package or the price of the Event Package on the rescheduled date.
Event Package Changes
The Client may upgrade or downgrade their Event Package if done by providing written notice, in the form of an email to Cakewalk to (hello@cakewalkeventskc.com), by midnight no later than 14 days prior to their Event date.
All funds paid toward the initial Event Package will be applied to the new Event Package if the upgrade or downgrade is completed by midnight no later than 14 days prior to their initial Event Package date.
Any payments made by the Client toward their Event Package that exceeds the price of the new Event Package may be refunded (less the booking deposit, per TVX terms and conditions).
The Client may request to change the location of their Event Package Venue (from The Vow Exchange Chapel to The Chapel on the Corner or vice versa) if done by providing written notice to Cakewalk in the form of an email to (hello@cakewalkeventskc.com) by midnight no later than 14 days prior to their event date. Cakewalk will try to accomodate the location change based on the Venue and Vendor availability.
Rush Events
Cakewalk does offer Rush Event Packages, which are booked less than 2 weeks before the Event Package date, known as Rush (“Rush”) Event Packages. These Rush Event Packages are Non-Refundable, paid-in-full at the time of booking, and allow limited customizations made through the booking questionnaire at the time of booking.
Mini and Mini Deluxe Ceremonies
Cakewalk provides Mini Ceremony services that include a guest count maximum of 15 guests. These Events do not include a Wedding Planner nor do they allow for a customizable Ceremony, customizable Ceremony music, bringing a Non-Cakewalk officiant, additional Ceremony services, Ceremony elements or activities. Mini Event Packages are limited to a total of 30 minutes in the Venue and are not able to be extended.
Reception and Reception Deluxe Packages
Any supplies and activities, such as photo booth props and party games, pictured on The Cakewalk website or seen during a Venue tour are illustrative only are not guaranteed to be present at the Client's Event Package.
PART III - Services
Wedding Planning
All Event Planning details must be managed through the online planning form provided to the Client. We are not able to take requests or customizations via phone, text, email or otherwise.
The Client's questionnaire in the online planning form must be completed and submitted by midnight 14 days prior to the Event date. Any changes made subsequent to this time and date are subject to a fee and are at the discretion of Cakewalk. Furthermore, Cakewalk will not update or change the Client's questionnaire and all answers submitted will be the direct answers provided by the Client or their agent.
Not all special requests and customizations on the questionnaire may be accommodated.
Cakewalk does not provide rehearsals, tastings, samples or meetings with the Vendor(s) for the Event Package. Cakewalk Wedding Planner will be the main contact for all Event Package details.
The Cakewalk Wedding Planner will make reasonable efforts to meet with the Client in person at the Venue, however in some cases that may not always be possible.
Day-Of Event Coordination
The Cakewalk Day-of Event Coordinator will make the Client’s satisfaction top priority. The Day-of Event Coordinator will defer to the Client's preferences, timeline, and needs first.
The Cakewalk Day-of Event Coordinator is not responsible for missed activities, dances, etc. The Day-of Event Coordinator will make reasonable efforts to keep the Event on schedule, but is ultimately not responsible for the behavior, tardiness, or schedule of the Event Vendors, Client, guests or participants.
Officiating
Cakewalk cannot guarantee the availability of an Officiant of a certain gender, religion, or language.
The Cakewalk Officiant cannot be held responsible for any errors in mispronounced names, words, etc during the Ceremony.
The Cakewalk Officiant will make the Client’s satisfaction top priority. The Officiant will defer to the Client's preferences, timeline, and needs first.
The Cakewalk Officiant is not responsible for providing the Ceremony script prior to the Event and cannot guarantee the length of the Ceremony.
The Cakewalk Officiant is legally responsible for completing and returning the Client’s marriage license to the State courts, therefore Client’s are not allowed to take the completed marriage license with them when leaving the Venue.
The Client is responsible for bringing a valid marriage license from the State in which the Ceremony is performed. The marriage license must be on the premises of the Venue when the Ceremony is performed. Ceremonies performed with incorrect or missing legal documents will be a symbolic Ceremony only and will have no legal merit.
Photography
The Cakewalk Photographer will make the Client’s satisfaction top priority The Photographer will defer to the Client's preferences, timeline, and needs first.
The Cakewalk Photographer is not responsible for missed activities, dances, poses, etc.
The Cakewalk Photographer will make reasonable efforts to keep the Event on schedule, but is ultimately not responsible for the behavior, tardiness, or schedule of the Event Client, participants, Non-Cakewalk vendors, or guests.
Photography services commence at the Client’s Event Package start time and conclude at the Client’s Event Package end time. The Cakewalk Photographer cannot guarantee the option for outdoor photography due to lighting and weather.
The Cakewalk Photography service does not include retouching or image correction.
The Cakewalk Photography service does not guarantee any specific quantity of photos in the Client’s photo gallery.
Non-Cakewalk photographers and/or videographers can compromise the quality of Cakewalk Photographer’s photo gallery (this includes the Client, the Client’s family, participants and/or guests). Cakewalk cannot guarantee any gallery that has interference from Non-Cakewalk photographers and/or videographers.
Flowers
Cakewalk is not responsible for any allergies or illnesses of Client, guests or participants.
The Cakewalk Florist will make reasonable efforts to provide the flower preferences selected in the Client’s online questionnaire, however the Cakewalk Florist is not responsible for variations of color, shape, and/or size of flowers.
The Cakewalk Florist will provide a fresh flower arrangements for the Client but is not responsible for creating other types of arrangements or specialized designs.
The Cakewalk Florist will deliver the Client’s flowers to the Venue directly and will not allow Client, guests or participants to pick up flowers. Cakewalk is not responsible for accepting or arranging deliveries or matching floral arrangements from any Client arranged service provider(s).
The Cakewalk Florist will not accommodate a Client’s floral decorations or accompaniments to arrangements by the Cakewalk Florist.
Music
Cakewalk allows up to 3 total songs to be played during your Ceremony including the processional and recessional. Cakewalk will only play Ceremony music on our Cakewalk devices. Cakewalk will not play music for the Ceremony or reception on the Client’s device.
The Cakewalk Day-of Event Coordinator will make reasonable efforts to ensure the Ceremony music runs seamlessly, however, Cakewalk is not responsible for skips, pauses or other interruptions in the music. Cakewalk is not able to add or change songs at the Event.
Client provided musicians are allowed but space is limited in the Venue. Cakewalk will make accommodations to make space for them, but cannot guarantee a specific amount of space for them. Guests come first with seating and space.
Cakewalk will not supply adaptors, wi-fi, speakers, cords, or other equipment for those bringing their own music and/or playlists.
First Dances
Cakewalk allows up to 4 total songs to be played during Client Reception Event Packages for first dances. Cakewalk will only play first dance music on a Cakewalk device. Cakewalk will not play music for the first dances on the Client's device.
The Cakewalk Day-of Event Coordinator will make reasonable efforts to ensure the Ceremony music runs seamlessly, however, Cakewalk is not responsible for skips, pauses or other interruptions in the music. Cakewalk is not able to add or change songs at the Event.
Non-Cakewalk Client musicians are allowed but space is limited in the Venue. Cakewalk will make accommodations to make space for them, but cannot guarantee a specific amount of space for them. Guests come first with seating and space.
Cakewalk will not supply adaptors, wi-fi, speakers, cords, or other equipment for those bringing their own music and/or playlists.
PART IV - Food and Drinks
Catering
Cakewalk food and beverages may contain seafood, gluten, dairy, nuts, meat, fruit, and many other substances that are known allergens. Cakewalk is not responsible for any allergies or dietary restrictions of guests or participants. Cakewalk can not accommodate any dietary restrictions of the guests or participants.
The Cakewalk Caterer will provide the standard dishes offered with the Event Package along with the requested protein and beverage options. Cakewalk is not responsible for variations in presentation and specific ingredients of the food.
Cakewalk is not responsible for any food borne illnesses or reactions related to beverages or any other consumables during or after the Event.
The Cakewalk team will maintain the buffet and package leftover food for Client, guests and participants to take with them at the conclusion of the Event. Cakewalk absolutely will not give leftover alcohol to any Client, guest or participant to take with them.
The Cakewalk Caterer will be responsible for delivery of the food and beverages to the event and will not allow Client, guest or participants to pick up the food and/or beverages.
The Cakewalk Catering buffet should comfortably serve 50 guests, however, Cakewalk is not able to guarantee quantities when your guest count exceeds 50 guests.
Cakewalk will not accommodate or serve any food brought by the Client, guests or participants.
Cake
Cakewalk food and beverages may contain seafood, gluten, dairy, nuts, meat, fruit, and many other substances that are known allergens. Cakewalk is not responsible for any allergies or dietary restrictions of guests or participants. Cakewalk can not accommodate any dietary restrictions of the guests or participants.
The Cakewalk Baker will provide the standard cakes offered with the Event Package. Cakewalk is not responsible for variations in presentation, color, and/or specific ingredients in the cake.
Cakewalk is not responsible for any food borne illnesses or reactions related to beverages or any other consumables during or after the Event.
The Cakewalk team will cut and serve the cake provided by the Cakewalk Baker and package leftover cake for Client, guests and participants to take with them at the conclusion of the Event.
Cakewalk will not cut or serve any Non-Cakewalk cake, desserts or other food brought by the Client, guests or participants. Cakewalk does not allow for cakes to be cut and served during a Mini Event Packages or any 2 hour Event Package.
The Cakewalk Baker will be responsible for delivery of the cake to the Venue and will not allow Client, guest or participants to pick up the Cakewalk cake.
The Cakewalk cakes should adequately serve your guests, however, Cakewalk is not able to guarantee quantities when your guest count exceeds the Venue limit.
Bar, Liquor, and Drinks
Cakewalk will provide the standard non-alcoholic drinks offered with Event Packages.
The Cakewalk Caterer will provide the standard alcoholic drinks offered with the Event Package. Cakewalk is not responsible for variations in presentation and specific ingredients of the beverages.
Cakewalk food and beverages may contain seafood, gluten, dairy, nuts, meat, fruit, and many other substances that are known allergens. Cakewalk is not responsible for any allergies or dietary restrictions of guests or participants. Cakewalk can not accommodate any dietary restrictions of the guests or participants.
Cakewalk is not responsible for any food borne illnesses or reactions related to beverages or any other consumables during or after the Event.
Cakewalk absolutely will not serve leftover alcohol to the Client, guests or participants to take with them.
The Cakewalk Team will maintain the bar and clean up leftover beverages at the conclusion of the Event.
The Cakewalk Caterer will be responsible for delivery of the drinks to the event and will not allow Client, guests or participants to pick up Cakewalk Caterer alcoholic and non-alcoholic drinks.
The Cakewalk Catering bar should adequately serve 50 guests, however, Cakewalk is not able to guarantee quantities when your guest count exceeds 50 guests.
Cakewalk reserves the right to refuse to serve alcohol to any Client, guest or participant. Cakewalk will refuse service to any Client, guest or participant who is underaged or intoxicated
Champagne Toasts
Cakewalk offers Event Packages that include complimentary champagne toasts for Client, guests and participants. Cakewalk absolutely will not serve leftover alcohol to the Client, guest or participant to take with them.
Cakewalk food and beverages may contain seafood, gluten, dairy, nuts, meat, fruit, and many other substances that are known allergens. Cakewalk is not responsible for any allergies or dietary restrictions of guests or participants. Cakewalk can not accommodate any dietary restrictions of the guests or participants.
Cakewalk is not responsible for any food borne illnesses or reactions related to beverages or any other consumables during or after the Event.
Beverages provided by Client, Guests and Participants
Cakewalk allows the Client to bring up to a maximum of 2 coolers of beer, wine, or pre-mixed cocktails to Events. Clients bringing beverages must provide disposable cups, other supplies, and ice.
Cakewalk will not accommodate or serve any alcohol or drinks brought by the Client, guests or participants.
Cakewalk reserves the right to refuse to serve alcohol to any Client, guest or participant. Cakewalk will refuse service to any Client, guest or participant who is underaged or intoxicated.
PART V - Other Items
Guest Books, Signs, and Decor
Cakewalk allows Clients to bring small personal items for their Event. This includes framed photos, ceremony supplies (must fit on a 12” x 12” table top), signs, guest book, cake cutting utensils, and/or glass toasting flutes for the Client.
The use of aisle runners, loose petals, confetti, bubbles, tossables or other Venue decor is not allowed.
Please be aware that table space is limited and Cakewalk cannot guarantee that there will be room for all personal items.
Vendor Responsibility
Cakewalk Event Packages may include various and many other Cakewalk Vendors. While Cakewalk will make all reasonable attempts to hire high quality Vendors, we are not responsible for the behavior, tardiness, schedule, appearance, or services provided by the Vendors.
Client vendors and deliveries
Cakewalk does not allow items provided by the Client, guests or participants (ie. flower arrangements, cakes, ceremony supplies, etc.) to be delivered to the Venue and Cakewalk is not responsible for any Client, guest or participant items scheduled to be delivered to the Venue.
Pets
Cakewalk does not allow pets at events.
Miscellaneous
If the Client, guests or participants work with any Cakewalk contracted or affiliated Vendor not related to this agreement, Cakewalk will not be involved or responsible for those services in any way.
Cakewalk reserves the right to refuse service to or eject guests.
LIMITATION ON LIABILITY
Cakewalk assumes no liability due to the quality of items or services purchased for and/or on behalf of the Client.
Cakewalk assumes no responsibility for any damage or loss of any valuables prior to, during or after the Event. Client understands that during the Event and as a result of utilizing the services provided by Cakewalk accidents/breakage and damage may occur.
Cakewalk assumes no responsibility for the conducts of guests, members, and/or third parties. Client hereby agrees to indemnify and hold harmless Cakewalk from all liability, claims, suits, losses, costs and legal fees caused by, arising out of, or resulting from services provided by Cakewalk in the performance and/or failure to perform within the scope of provided services.
Cakewalk will not be liable for the failure to perform any obligation under this Agreement if the failure is caused by any circumstances beyond its reasonable control, including but not limited to strikes, work stoppages, accidents, acts of war or terrorism, civil or military disturbances, nuclear or natural catastrophes or acts of God, and interruptions, loss or malfunctions of utilities.