event Terms & conditions
• venue access:
Access to the venue is limited to the start and end time on the reservation. Couple, guests or vendors will not have access to the venue outside of the reservation time.
• Venue Parking & Drop Off:
Includes use of the parking lots at 1705 Oak Street for guests. Any guest may be dropped off at the front door of the venue.
• Venue Decor, Food & Drink
Includes a decorated venue including lighting of all candles. Due to the limited amount of time the following are not permitted: beverages (including champagne or other), edibles (including cakes, favors, or other), additional decor (including aisle runners, loose petals, confetti, bubbles, tossables, decorative florals or other)
• Venue Capacity
Event length allows for up to 10 guests for 15 minute events and 15 guests for 30 minute events in addition to the couple.
• No Wifi
Network service for online streaming of video chats, skype or similar will be customer provided. This venue does not have access to wifi and can not accommodate network service.
• Ceremony Rehearsals
The Vow Exchange does not offer the option to schedule a ceremony rehearsal at the venue.
• Ceremony Officiant
Due to the brief nature of this event, the option to provide your own celebrant to officiate the ceremony is not permitted.
• Ceremony Coordination
The Onsite Coordinator (for events including this service) is not responsible for behavior of individuals in processional, ceremony & recessional such as crying/shy flower girl/ring bearer, participant(s) not following instructions, participant(s) standing off center etc.
• Ceremony Music
Packages including ceremony coordination are offered the option to include 2 songs in the ceremony, one for the processional and one for the recessional. Ceremony music will be queued by the Onsite Coordinator.
• Marriage License
A valid marriage license is required from the State of Missouri only (Kansas State marriage licenses are not valid at The Vow Exchange per state law). The marriage license must be on the premises when the ceremony is performed. Ceremonies performed with incorrect or missing legal documents will be a symbolic ceremony only and will have no legal merit.
The State of Missouri requires 2 witnesses (age 18 or older) to legalize the marriage license. Couples wishing to legalize a marriage must provide at least 1 witness who is a minimum of 18 years of age or older (can be their photographer or any other vendor in attendance). The Vow Exchange host (and photographer if booked with The Vow Exchange) will be available to act as a witness when needed.
• Ceremony Elements
The Vow Exchange Ceremony is universal to all couples and will include a ring ceremony but will not include spiritual or religious language. Additionally, due to the brief nature of this event additional ceremony elements such as but not limited to a unity candle, sand ceremony, guest readings, or other can not be accommodated.
• Photography Coverage
Photography coverage for packages including photography services begins upon the access to venue & concludes at the end of the event time. Photography coverage time can not be made up due to late arrival to the venue.
• Gallery Delivery
Packages including photography services include a digital gallery to be delivered 1 week post event and not sooner.
• Gallery & Image Editing
Packages including photography services include image editing limited to edited selections (no blurry, closed eyes, obstructions, etc.) and overall lighting & color adjustments and DOES NOT include photo corrections of imperfections (including acne, exposed bra straps, or other imperfections).
• Gallery & Image Quality
Packages including photography services will not offer guaranteed gallery quality with the presence of a second shooter or videographer. Second shooters & videographers compromise the photographer's ability to capture key moments.
• Flower Delivery
Flowers provided by the customer may not be delivered to the venue and The Vow Exchange is not responsible for arrangements scheduled to be delivered to the venue.
THE VOW EXCHANGE PAYMENT, CANCELLATION AND REFUND POLICY:
• DEPOSITS & PAYMENTS
THE CLIENT SHALL PAY A DEPOSIT TO HOLD A DATE AND TIME AT THEIR SELECTED VENUE. THE DEPOSIT IS $200 FOR ALL TWO-HOUR PACKAGES, $400 FOR ALL FOUR AND A HALF-HOUR PACKAGES, AND THE FULL PACKAGE PRICE FOR ALL “MINI” CEREMONIES. THE DEPOSIT SHALL BE APPLIED TO THE TOTAL COST OF THE PACKAGE
• CANCELLATIONS & REFUNDS
The client may not cancel their event or package except as provided in this agreement.
The client may cancel their event any time prior to 14 days before their event date and, upon such cancellation, The Vow Exchange shall be entitled to retain (or if not yet paid, payment of) the applicable deposit plus an amount equal to The Vow Exchange’s out of pocket expenses.
The client may cancel their event, providing their event is 90 minutes in length or longer, any time on or after 14 days before their event date and, upon such cancellation, the Vow Exchange shall be entitled to retain (or if not yet paid, payment of) the greater of 50% of the total amount for payable by the client for the event or an amount equal to The Vow Exchange’s out of pocket expenses.
If client cancels their event as permitted in this agreement, then The Vow Exchange (a) will refund the client any sums which it holds in excess of the amount it is entitled to retain under this agreement and (b) may immediately make the client’s event date and time available to other customers.
The agreement of The Vow Exchange to host the ceremony including officiating, photography, flowers and designated venue is subject to proven delays and/or cancellations by accidents, riots, strikes, epidemics, acts of God, or any other legitimate conditions beyond their control. If such circumstances arise, The Vow Exchange will use commercially reasonable efforts to find a replacement. If The Vow Exchange be unable to secure a replacement to host the ceremony, client shall receive a full refund.
• PACKAGE AND EVENT CHANGES
The client may only make changes to their event or package as provided in this agreement.
Changes to packages – The client may request to change their package to a comparable or higher-tier package at any time prior to 14 days prior to their event date and the Vow Exchange will use commercially reasonable efforts to accommodate the request but is not obligated to do so. If a client requests to change their package, all payments including non-refundable deposits shall apply to the newly selected package. If a client requests to downgrade their package to a lower-tier package (ex. a 4.5 hour to a 2 hour or less event), The Vow Exchange may approve or deny the request in its sole discretion and if it is approved, the client shall pay a non-refundable $200 Package Downgrade Fee.
Changes to event dates – The client may request to change their event date to another available event date at any time prior to 14 days prior to their event date and the Vow Exchange will use commercially reasonable efforts to accommodate the request but is not obligated to do so. If a client requests to change their date, all payments including non-refundable deposits shall apply to the newly selected date. All deposits and payments are not transferrable to a different client for a changed date.
• LIMITATION ON LIABILITY
EXCEPT AS OTHERWISE EXPRESSLY PROVIDED IN THIS AGREEMENT, THE VOW EXCHANGE HEREBY SPECIFICALLY DISCLAIMS ALL WARRANTIES, IMPLIED OR EXPRESS, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
THE VOW EXCHANGE SHALL NOT BE LIABLE UNDER THIS AGREEMENT FOR CONSEQUENTIAL, SPECIAL, EXEMPLARY, PUNITIVE, INDIRECT, OR INCIDENTAL DAMAGES. THE VOW EXCHANGE’S LIABILITY UNDER THIS AGREEMENT (SAVE IN RESPECT OF ANY LIABILITY CAUSED BY IT’S GROSS NEGLIGENCE OR WILLFUL MISCONDUCT) SHALL NOT EXCEED THE AMOUNT PAID TO IT UNDER THIS AGREEMENT.
THE VOW EXCHANGE SHALL NOT BE LIABLE FOR ANY ACTION OR OMISSION OF CLIENT, CLIENT’S GUESTS OR INVITEES, OR ANY THIRD-PARTY, INCLUDING WITHOUT LIMITATIONS INDEPENDENT CONTRACTORS WORKING IN OR ON THE PREMISES USED FOR CLIENT’S EVENT.
Additionally, the client shall protect, defend, indemnify and hold The Vow Exchange and its affiliates and related parties, as well as each of such entities’ owners, directors, officers, managers, employees, and contractors, harmless, from and against any and all expenses, claims (including third party claims), actions, liabilities, losses, and damages of any kind whatsoever, resulting or arising out of all acts or omissions by the client, its guests, and invitees, constituting fraud, willful misconduct, bad faith, or negligence. Without limiting the foregoing, this indemnification shall apply and cover all forms of damage to and/or destruction of personal and private property caused by the client, its guests, and invitees.
THIS AGREEMENT SETS FORTH THE COMPLETE AND ENTIRE AGREEMENT BETWEEN THE PARTIES RELATING TO THE SUBJECT MATTER IN THIS AGREEMENT AND SUPERSEDES ALL OTHER DISCUSSIONS, NEGOTIATIONS, PROPOSALS, AND AGREEMENTS, WHETHER ORAL OR WRITTEN, PREVIOUSLY DISCUSSED OR ENTERED INTO, BY THE PARTIES RELATING TO THE SUBJECT MATTER IN THIS AGREEMENT.
THIS AGREEMENT MAY ONLY BE AMENDED USING A WRITTEN (OR DIGITAL) DOCUMENT SIGNED BY ALL OF THE PARTIES.
THE FAILURE OR DELAY BY A PARTY TO EXERCISE ANY RIGHT OR REMEDY IN THIS AGREEMENT SHALL NOT OPERATE AS A WAIVER OF THAT RIGHT OR REMEDY. A WAIVER OF A MISREPRESENTATION IN OR BREACH OF THIS AGREEMENT SHALL NOT CONSTITUTE A WAIVER OF A SUBSEQUENT MISREPRESENTATION OR BREACH. A WAIVER OF A MISREPRESENTATION IN OR BREACH OF THIS AGREEMENT SHALL NOT BE EFFECTIVE UNLESS IT IS IN WRITING AND SIGNED BY THE WAIVING PARTY.
EACH TERM OF THIS AGREEMENT SHALL BE TREATED AS SEPARATE AND INDEPENDENT FROM THE OTHER TERMS IN THIS AGREEMENT AND THE UNENFORCEABILITY OF ONE TERM SHALL NOT IMPAIR THE ENFORCEABILITY OF THE OTHER TERMS. IF A COURT WITH COMPETENT JURISDICTION DECLARES ANY TIME PERIOD OR SCOPE IN THIS AGREEMENT UNENFORCEABLE, THEN SUCH TIME PERIOD AND/OR SCOPE SHALL BE ADJUSTED TO A TIME PERIOD AND/OR SCOPE THAT THE COURT DEEMS REASONABLE.
THIS AGREEMENT AND THE RIGHTS AND OBLIGATIONS IN THIS AGREEMENT MAY NOT BE ASSIGNED BY A PARTY WITHOUT THE PRIOR WRITTEN CONSENT OF THE OTHER PARTIES, EXCEPT THAT THE VOW EXCHANGE MAY ASSIGN THIS AGREEMENT AND ITS RIGHTS AND OBLIGATIONS IN THIS AGREEMENT PURSUANT TO A MERGER, ACQUISITION, OR OTHER CHANGE OF CONTROL.
THIS AGREEMENT SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH MISSOURI LAW, EXCLUDING ITS CONFLICT OF LAW PRINCIPLES. FOR ANY DISPUTE ARISING OUT OF OR RELATING TO THIS AGREEMENT, THE PARTIES CONSENT TO JURISDICTION IN AND THE EXCLUSIVE VENUE OF THE STATE AND FEDERAL COURTS IN JACKSON COUNTY, MISSOURI. THE PARTIES EACH WAIVE TRIAL BY JURY IN ALL ACTIONS, PROCEEDINGS, AND COUNTERCLAIMS BROUGHT BY EITHER PARTY AGAINST THE OTHER ON ANY MATTER ARISING OUT OF OR IN ANY WAY CONNECTED OR RELATED TO THIS AGREEMENT.